|An unknown Indian bureaucrat (see the files!) in UNESCO's official site|
private secretaries, principal private secretaries etc. who retired more than five years ago. According to rules, such documents can be destroyed (those are actually shredded and burnt under a supervisory officer) for those officers who retired five years ago. But files of an officer against who a case is pending can’t be destroyed. So, the department can’t weed out an old file unless it gets a certificate from the cadre controlling section that there is no case pending against the concerned employee.
The DoPT in its office memorandum issued on Tuesday gave a deadline of June 30 for cadre units participating in Central Secretariat Stenographers Service (CSSS), to furnish pending disciplinary or court cases against any officer. It is the CSSS from which private secretaries (PS), principal private secretaries (PPS) and senior principal private secretaries are drawn.
“In case, no information is received from a cadre unit by 30.06.2014, it will be presumed that requisite information pertaining to the cadre unit is ‘nil’”, the OM said.
It’s very clear from this OM that the new regime wants to get rid of lakhs of “unnecessary” documents lying in the store rooms of corridors, basements etc.